Frequently asked questions
How much does it cost to enter the awards?
Nothing, entry is free.
What period do these awards relate to?
Unless otherwise stated in the specific subject criteria, the judges will be looking for outstanding examples of best practice during the 2016-17 academic year.
We will accept submissions based on projects, initiatives or endeavours that commenced prior to the 2016-17 academic year, provided that core achievements have taken place during this main period of focus. We will also accept any evidence that has come to light after the close of the 2016-17 academic year if this further underlines success.
Can we enter more than one category?
You may enter as many categories as you wish, but you must complete a separate submission for each category.
Can we enter the same submission in more than one category?
Yes, if the entries are distinctive and unrelated you may submit more than one. Otherwise it is advisable to combine the best elements in a stronger single entry.
Can we enter more than one individual in a single category?
Yes, if the category focuses on recognising an exceptional individual, you may enter as many as you wish from your institution.
How will I know that my submission has been received?
Once you have submitted your entry you will receive an email confirming your institution name, the nominee and the category you have entered. This email will also contain a unique ID number that will be used in future THELMAs 2017 correspondence relating to your entry.
(If you do not receive your confirmation email, please contact email@example.com).
Who can enter?
The awards are open to anyone involved in UK higher education. Entries can be completed by institutions themselves or their suppliers (architects, PR companies, etc.). If you are entering on behalf of an institution, please make sure it is happy for you to do so.
Some institutions now insist on all awards submissions going through a centralised process, but if this is not the case at your institution, we would still ask that potential entrants make their senior management and marketing teams aware that they are making a submission.
Are collaborative entries accepted?
Yes (see below).
Institutions working together
If your entry relates to an initiative or project carried out in collaboration with another institution or institutions, the submission should come from the lead institution. In such cases, please include “University of <name> in collaboration with the University of <name>” or, in cases where the institutions are working together under project title, “University of <name> on behalf of <name of project>”, in the ‘Institution name’ field on the entry form.
If there is no lead institution, to avoid multiple entries for the same project, please agree who will make the submission on behalf of the group.
Institutions working with public or private partners
You may enter a project that has been undertaken in collaboration with an external public or private partner. In such cases, please include “The University of <name> in collaboration with <name of partner>” in the ‘Institution name’ field on the entry form. (Please note that the award will be given to the winning higher education institution.)
When does the website open for entries?
The morning of Thursday 11 January 2018
When is the closing date for entries?
Midnight on Sunday 18 February 2018.
How do I enter?
Please read our Entry Guidelines first, and then click ‘ENTER NOW’ at the top of the page.
When will I find out if we have been shortlisted?
Shortlists will be published in the magazine and on our website on Thursday 12 April 2018.
How are the entries judged?
A distinguished panel of experts will meet to choose our winners.
Can I get feedback on my entry?
As much as we’d like to offer feedback on individual submissions, unfortunately because of the high number of entries this is just not feasible.
When are the winners announced?
This year’s winners will be announced at our awards ceremony at the Grosvenor House Hotel, Park Lane, London on Thursday 21 June 2018.
When will I be able to buy tickets to the awards ceremony?
Tickets will go on sale soon after the shortlists have been published.
How do I book tickets for the awards ceremony?
You can book individual places or tables of 10 using our online booking system.
(If you have any problems making your booking, please email firstname.lastname@example.org).
What is the programme for the evening?
Champagne Reception – 6.45pm
Gala Dinner – 7.30pm
Awards presentations – 9.45pm
Disco – 11pm
Carriages – 1am
What is the dress code for the awards evening?
How do I submit our attendees' details?
Once you have booked your places you will receive a confirmation email that will include a link allowing you to submit your guests’ details.
What happens if I have purchased a ticket but am unable to attend?
We are happy for you to transfer your ticket to a colleague, but unfortunately all booked tickets are non-refundable.
In the event of a change, please email the new attendee’s details to email@example.com as soon as possible.
When will I receive my ticket(s)?
Tickets will be sent out in the post approximately three weeks prior to the event.
Who should I contact if my question has not been answered above?
If you have queries relating to the categories, criteria, eligibility for entry, or anything relating to the content of your submission, please contact firstname.lastname@example.org
For any queries relating to the awards evening (purchase of tickets, attendance. etc.) and any other general queries, please contact email@example.com